Job Description

P/T Secretary

The Shore Center, a public school for students with autism, is seeking a qualified candidate to fill a part-time 12 month secretary position. Join our dynamic educational team as a Part-time Secretary/ Office Assistant at The Shore Center School! This vital role offers an exciting opportunity to support school operations, enhance administrative efficiency, and create a welcoming environment for students, staff, and visitors.

SALARY: $23.00-$24.00/ hr. Paid Sick, Vacation and Personal Days. School Calendar Schedule. Enrolled in NJ Pension System

QUALIFICATIONS:

• High School diploma, secretarial training
• Knowledge of automated office equipment and computers and efficient office procedures
• Strong analytical, communication, and human relations skills
• Minimum of three years' experience in general or school office work
• Good organizational skills

REPORTS TO: School Administration

PERFORMANCE RESPONSIBILITIES:

• Coordinate the efficient workflow relative to the school.
• Perform all secretarial and confidential work as assigned by the appropriate administrator.
• Supervise and assist in the processing of incoming correspondence and in the preparation of all correspondence and reports.
• Place and receive telephone calls and record messages for the school.
• Maintain a regular filing system as well as a set of locked confidential files.
• Maintain a schedule of appointments and make arrangements for conferences, meetings, and interviews.
• Maintain personnel records of all staff.
• Act as a liaison between the school and administrative staff in screening and routing inquiries and requests from parents and staff members.
• Orders for the school (supplies, software, etc.) as needed and complete purchase order requests.
• Manage student activity bank account including monthly reconciliation.
• Serve as a liaison to human resources and payroll departments for staff paperwork.
• Collect timesheets, receive approval from the appropriate administrator and forward to payroll.
• Assist with field trips and job training sites including coordination of transportation, purchase orders and agenda approval.
• Assist with building use requests including approvals by administration and add to agenda.
• Coordinate professional development requests including approvals and purchase orders.
• Perform all other duties as assigned.

TERMS OF EMPLOYMENT: Part-time, twelve months M-F schedule (29hrs/week)

EVALUATION: Performance of this job will be evaluated in accordance with the provisions of the Bayshore Commission Board's policy evaluation of professional personnel. EOE

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